Property Modification Approval Instructions & Process
The deadline for submission of Property Modification Requests is every other Thursday (March 22, April 5, April 19, May 3, May 17, and so on). ACC meetings are held on the Monday after each deadline, and owners should receive notices of ACC decisions by the Thursday after each meeting.
As each of us bought our property, we agreed to abide by the Declaration of Covenants, Conditions, and Restrictions (a.k.a. Deed Restrictions or CCR’s). The Deed Restrictions protect our property values by keeping the community a highly desirable place to live. A copy of your Deed Restrictions and the approved CCR Bulletins may be obtainedhere. The Architectural Control Committee (ACC) is a group of volunteers that reviews and makes decisions on requests from homeowners to make changes to their properties. The ACC tries to assure that all changes to our properties will conform to the appropriate Deed Restrictions. Approval from the ACC must be obtained prior to the start of any external modification, improvement, addition, or replacement. A partial list of projects requiring ACC approval may be found below, but if there is any question about whether a request is necessary, please submit a request. To submit a request, you can - complete the "fillable" form (found here) with your computer and keyboard, then either a) save to your computer & send as an attachment via e-mail or b) print & mail, - or you can print the form, complete by hand, then either c) mail or d) scan & email. However you submit the form, please also send other relevant documents (proposals, sketches, permits, photographs, etc.) to help the committee understand your project and what it will look like when finished. Drawings or plans with accurate measurements of the modification plus its relationship to property lines and/or other structures are essential. Incomplete requests will be returned for additional information. Incorrect information or changes made after approval will invalidate approval. Inspections may be done to verify that the modification was completed as submitted and approved. Any variance that violates restrictions will be a violation of the CCR’s. Please send the completed form along with supporting documents to RealManage (Park Glen’s Property Manager) as indicated on the bottom of the form. In most cases, you will receive an answer in about 15 days. ACC approvals are good for 6 months. If your project completion will extend beyond 6 months, you must request an exception or submit a new request for approval. Thank you for your understanding and cooperation.
Approval from the ACC must be obtained prior to the start of almost every external modification, improvement, addition, or replacement.
If in doubt about whether a request is necessary, please submit a request.
ACC approval is generally not required for the following, but you still must follow the Covenants, Conditions and Restrictions (CCR’s or Deed Restrictions) and Bulletins and maintain the harmony and conformity of the neighborhood:
- trimming of trees, bushes, grass, and weeds
- replacement of plants and shrubs, if no change to the size or shape of existing beds
- minor structural repair/maintenance to exact previous appearance
- repair of a fence with no change in the material, height, style, or position of the fence and no application or reapplication of color
other than black on a previously black iron fence. - replacement of a wooden fence with a traditional and conforming wooden fence that will not exceed 6’ in height and have no
non-wood part (other than gate hardware) visible from any street, with no change from existing fence line, and no color pre-
applied or to be applied or reapplied. Fence poles, regardless of their material, must not be visible from any street.
- repainting or staining of backyard deck
- freestanding and moveable jungle gym, play set, or swingset
- playhouse under 6’ in height
- traditional inground sprinkler system
- installation of a typically-sized satellite dish if placed on the back of the home, not visible from the street. Satellite dish installers
typically want to place satellite dishes on the side of the home because that is easiest for them, but they are usually willing to do
the small amount of extra work to place the dish on the back of the home if they know that it is a neighborhood standard and is
important to you.
If your project is not listed above, ACC approval is required. This includes (but is not limited to) these projects and modifications:
- any new structure or construction
- exterior modifications and repairs beyond minor “do it yourself” maintenance
- any storage shed or building
- playhouses with any part over 6’ in height
- decks, gazebos, pergolas, arbors, patio covers
- storm shelters
- fence work that will result in any part over 6’ in height, any non-wood part (other than gate hardware) visible from any street, any change in fence line, any unusual or possibly nonconforming style or appearance, or any color pre-applied or to be applied or reapplied. A property modification request is also required for the replacement or modification of fences on lots that have ever had metal fences.
- walls of any nature, retaining walls, landscaping walls, and decorative walls
- any brickwork, stonework, or concrete work
- driveway expansion, construction, or replacement
- sidewalk repair, construction, or replacement
- any reduction of grass area
- expansion or addition of flower beds, tree beds, shrub beds, or planting areas
- removal of any tree
- any painting of any part of home, even if the same color
- any painting or staining of any structure or fence, including repainting / restaining
- installation or replacement of gutters
- replacement of any doors and/or windows
- replacement of shutters
- installation of satellite dish, if visible from the street
- installation of solar panels
- any replacement of roof and/or shingles
- installation, structural maintenance, or removal of swimming pool, hot tub, spa
- in-ground flagpoles
- repair, replacement, or addition of siding
- fountains, ponds, large statues, and large sculptures visible from the street.